- #WORD CROSS REFERENCE FIGURE INSERT NUMBER HOW TO#
- #WORD CROSS REFERENCE FIGURE INSERT NUMBER UPDATE#
Word replaces the field with the next number in the sequence you have specified.
#WORD CROSS REFERENCE FIGURE INSERT NUMBER UPDATE#
#WORD CROSS REFERENCE FIGURE INSERT NUMBER HOW TO#
You can use a master document to set up and manage a multi-part document, such as a book with several chapters.In past issues of WordTipsyou learn how to sequentially number elements of your document. For our example, we have selected Page number, which will add the page number for the heading we select. Under Insert reference to, select what to add as a cross-reference. Adding a reference to the page number that the appendix heading is on. A master document is a container for a set of separate files (or subdocuments). Select Heading from the Reference type dropdown menu. If you want to cross-reference items that reside in a separate document but don't want to use hyperlinks, you'll have to first combine the documents into one master document and then insert the cross-references. To see the field results instead of field codes, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu. When you print the document or hide field codes, the field results replace the field codes. If you've inserted a cross-reference and it looks similar to, then Word is displaying field codes instead of field results. Similarly, if you update a graphic that's stored elsewhere but referenced in the field, the update will get picked up automatically without you having to re-insert the graphic. For example, if you're writing a document over a period of days, the date will change each day when you open and save the document. The advantage of using fields is that the content being inserted-date, page number, graphics, etc.-gets updated for you whenever there's a change. For example, the DATE field inserts the current date. A field is a set of information that instructs Word to insert text, graphics, page numbers, and other material into a document automatically. If the Include above/below check box is available, check it to include specify the relative position of the referenced item.Ĭross-references are inserted into your document as fields. To allow users to jump to the referenced item, select the Insert as hyperlink check box. In the For which box, click the specific item you want to refer to, such as "Insert the cross-reference." Choices depend on what you chose in step 3.
In the Insert reference to box, click the information you want inserted in the document. The list of what's available depends on the type of item (heading, page number, etc.) you're linking to. In the Reference type box, click the drop-down list to pick what you want to link to. On the Insert tab, click Cross-reference. Repeat for other items you want to include in the cross-reference. Ensure Insert as hyperlink is selected If you want to be able to Ctrl-click the cross-reference to jump to the referenced item. For example, "See Figure 2 for an explanation of the upward trend." In the For which heading list, click the table or figure you want to reference. In the document, type the text that begins the cross-reference. When you insert the cross-reference, you'll see a dialog box that lists everything that's available to link to. You can't cross-reference something that doesn't exist, so be sure to create the chart, heading, page number, etc., before you try to link to it. Create the item you're cross-referencing first If you want to link to a separate document you can create a hyperlink. The cross-reference appears as a link that takes the reader to the referenced item. For example, you might use a cross-reference to link to a chart or graphic that appears elsewhere in the document.
LessĪ cross-reference allows you to link to other parts of the same document.